OCJBA (“we”, “us”, “our”, “OCJBA”) respects your privacy and is committed to protecting how we collect, use, store, and disclose your personal information. This Privacy Policy describes how we handle personal data collected through our website (e.g. tlg.wildapricot.org) and related services, events, or membership operations.

By visiting or using our website or services, you agree to the collection and use of information as described in this policy.

We may collect the following types of personal information, depending on your interaction with us:

• Contact information: name, email address, mailing address, phone number

• Professional information: employer name, job title, bar membership, practice area

• Membership & account data: username, password, membership level/status, membership history

• Event registration & attendance data: event registration form fields, dietary restrictions, check-in data

• Payment & billing data: credit card or bank account information, billing address (if you make payments to OCJBA)

• Communications data: emails, feedback, survey responses, messages you send us

• Usage & technical data: IP address, browser and device type, pages visited, referring URLs, cookies and similar tracking technologies

• Third-party data: if you choose to link or login via social accounts (e.g. Google, Facebook), we may receive data from those providers per their policies

We use your information for the following purposes:

• To administer your membership, maintain your account, and provide you access to member-only features

• To manage events: registration, attendance, logistics, communication

• To process payments, billing, refunds, and financial reconciliation

• To send you communications: newsletters, announcements, reminders, updates, solicit feedback

• To improve our website and services, perform analytics, monitor usage, detect fraud or misuse

• To enforce our Terms & Conditions, respond to legal requests or law enforcement

• To comply with legal, regulatory, or audit obligations

Where relevant under applicable data protection laws (e.g. GDPR for EU residents), the legal bases we rely upon include:

• Performance of a contract: processing necessary to fulfill membership or event contracts

• Legitimate interests: e.g. to promote OCJBA’s mission, communications, internal operations

• Consent: for certain communications or optional features

• Legal obligations: to comply with applicable statutes, regulations, or court orders

We do not sell your personal information. We may share your information in the following contexts:

• With third-party service providers (e.g. payment processors, event platforms, mailing systems) who help us operate our website or services (and who must maintain confidentiality)

• With event venues, catering, or vendors as needed for event management

• With legal or regulatory authorities if required by law or to protect our rights

• In aggregated or anonymized form that does not identify you personally

• With other OCJBA members (only as permitted by your membership settings or directory preferences)

We and our third-party partners use cookies, web beacons, pixels, analytics tools, and similar technologies to collect usage information. Cookies help us to:

• Recognize you when you visit

• Improve site navigation and functionality

• Analyze usage and performance

• Serve targeted communications or content

You may disable or block certain cookies via browser settings, but that may affect the functionality of our website or services.

We take reasonable technical, administrative, and organizational safeguards to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no transmission or storage over the internet is completely secure, and we cannot guarantee absolute security.

We retain personal data for as long as necessary to fulfill the purposes for which it was collected (e.g. membership period, legal or tax obligations, dispute resolution). We periodically review our data and delete or anonymize data no longer needed.

Depending on your jurisdiction and applicable law, you may have rights including:

• Access your personal data

• Correct or update your information

• Request deletion or restriction of processing

• Object to certain processing (e.g. marketing communications)

• Withdraw consent (where applicable)

• Lodge a complaint with a supervisory authority

To exercise any rights, contact us at the address given below.

If data is transferred across borders (e.g. to service providers in other countries), we will ensure appropriate safeguards (e.g. standard contractual clauses) are in place to protect your data.

Our services are not intended for children under 13 (or applicable age). If you are aware we have collected personal data from a child without parental consent, please contact us and we will delete it.

We may update this Privacy Policy from time to time. We will post any changes on this page with a revised “Last updated” date. We encourage you to review periodically.